Contract Preparation & Management

Course Overview

This course covers different contract types as well as the various contracting methods including bidding, competitive proposals, and sole sourcing, and provide participants with the knowledge, concepts and skills needed to perform all the tasks required in the pre-award phase of a contract. Contract Preparation & Management is applicable when needing to vary things such as price and deliverables or proposing change when exercising options of extension. 

The participant will be able to :

·       Describe the basic elements of contracting

·       Identify the major steps involved in contract preparation procedures including developing an effective scope of work, terms, and conditions

·       Recognize different types of contracts and discuss several contracting strategies including pricing

·       Develop a pre-award negotiation plan in order to reach a win-win outcome

·       Use evaluation criteria to select the most appropriate contractors for the project

Duration

 5 days

Who Should Attend

·       Procurement Manager

·       Contract Manager

·       Project Manager

·       Anyone who involved with contract preparation and management

Course Outline

Day 1 - Overview of Contracts Management

·       Objectives of Contract Management

·       Elements of a Contract

·       Classical Contract Framework

·       Problems in Preparing and Managing Contracts

·       Requirements of an Offer

Day 2 - Contract Preparation

·       Business Case

·       Acquisition Planning

·       Contracting Methods; Bidding, Negotiation

·       Drafting  Scope of Work

·       Decision Analysis Worksheet

·       Implications Poor Scope of Work

·       Terms and Conditions

Day 3 - Contract Types

·       Fixed Price (Lump Sum) Contracts

·       Firm Fixed Contracts

·       Incentive Contracts

·       Cost Reimbursable (Cost Plus) Contracts

·       Percentage of Cost

·       Fixed Fee

·       Award Fee

·       Incentive Fee

·       Time and Material Contracts

·       Intellectual Properties

·       Special Forms of Contracting

Day 4 - Negotiation

·       Negotiation Preparation

·       Negotiation Objectives

·       Negotiation Guidelines

·       Techniques Used in Negotiation

·       Evaluation Criteria

Day 5 - Contract Award

·       Pre-Award Meeting

·       Recommendation Report

·       Methods of Awarding a Contract

·       Contract File

·       Post Award Conference

·       Contract Administration

·       Sub-Contract Administration

·       Contract Closeout